Frequently Asked Questions

(Version 02.11.12)

 

Business Online Banking Enrollment

  1. How do I enroll for Business Online Banking?
  2. When will I have access to Business Online Banking after I enroll?
  3. Are there any system requirements to enroll in Business Online Banking?
  4. Are there any other requirements for enrolling in Business Online Banking?

 

Using Business Online Banking

  1. Can I view my personal accounts through my Business Online Banking?
  2. What options are available with Business Online Banking?
  3. How do I view my full account number?
  4. Can I view all of my Bank accounts in Business Online Banking?
  5. Can I change the display order for my accounts?
  6. Why can't I see an account that should be available in Business Online Banking?
  7. Can I hide certain accounts from displaying in Online Banking?
  8. How frequently is my Bank account information updated within Business Online Banking?
  9. For a Bank deposit account, what is the "Available Balance?"
  10. I transferred money using Business Online Banking, but I don't see the transferred amount reflected on my accounts. Why?
  11. When will my funds be available on an internal immediate transfer?
  12. When will my payment be posted?
  13. When will a transfer be processed if I select "Schedule It" and enter today's date?
  14. Can I stop or modify my request to transfer funds?
  15. Can I give my bookkeeper, CPA, etc., access to my Online Banking?
  16. How do I control what accounts subusers can see and actions they can perform?
  17. Will Business Online Banking be available even if we're hit by a disaster?

 

 Direct Deposit Payroll

  1. How do I apply for the Direct Deposit Payroll service?
  2. What are the fees associated with ACH Direct Deposit Payroll?
  3. Will I receive any reports? If so, what reports will I receive?
  4. Can I stop or modify payroll payments?

 

 Business Online Banking Security

  1. Is my online communication with the Bank secure?
  2. What is Trusteer Rapport?
  3. How do I change my Username and/or password?
  4. I forgot my Username and/or password. What should I do?
  5. When logging in, I get an error message stating, “Invalid Credentials.” Why?
  6. Why do I receive an error stating “You will be logged out due to inactivity?”

 

 Your Browser and Online Banking

  1. When I try to access Business Online Banking, I receive a "Browser Incompatible" error. What should I do now?
  2. How do I upgrade my browser to 128-bit high encryption?

 

 Business Bill Pay

    1. Is Business Bill Pay available to everyone?
    2. How do I enroll for Business Bill Pay?
    3. How does Business Bill Pay work?
    4. I scheduled a payment and it wasn’t paid, or the payment was late and I was assessed a late fee. What do I do?
    5. When are funds taken from my account to complete my Business Bill Pay transactions?
    6. What happens to my Bill Payment by check if I don’t have enough money in my account to cover my payment?
    7. What happens to my Bill Payment EFT if I don't have enough money in my account to cover the payment?
    8. How do I make a same-day or next-day payment?
    9. How do I receive my bills online through Business Bill Pay?
    10. Can I allow subusers to access Bill Pay?

Online Statements

      1. How do I enroll in Online Statements?
      2. Are Online Statements available for all of my accounts?
      3. Will I still receive inserts and disclosures with my Online Statements?
      4. How do I know when my statement is available?
      5. If my e-mail address or phone number change, how do I notify the bank?
      6. Can I cancel the e-mail statement notification?
      7. How do I view my Online Statement?
      8. How many statements can I access through Online Statements?
      9. Can I allow subusers to view my Online Statements?
      10. I currently receive check images; will these be in my Online Statement?
      11. How do I save my Online Statement?

 

 Checking Account Services

      1. What are the bank’s routing/transit numbers and how can I find them?

More questions? Contact us.

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Business Online Banking Enrollment

Q:

How do I enroll for Business Online Banking?

A:

You can enroll by completing the Business Online Banking Enrollment Form. Once completed, this form can be submitted by mail or fax to our Business Service Center or taken in to your local branch. You can also visit your local branch office and talk with one of our friendly bankers. They will walk you through the enrollment process

 

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Q:

When will I have access to Business Online Banking after I enroll?

A:

  • If you are an authorized signer on ALL accounts in the business profile, you should be able to access the accounts within 24 – 48 hours. You will receive an e-mail once the service has been activated.
  • If you are not an authorized signer on ALL accounts in the business profile, we will need to process the appropriate paperwork including the application and resolutions before activating the service. Please allow up to 72 hours for processing after the completion of all required paperwork. The primary administrator will receive an e-mail once the service is activated.
 

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Q:

Are there any system requirements to access Business Online Banking?

A:

You must access Online Banking using a 128-bit encrypted browser (such as current versions of Chrome, Internet Explorer, Firefox and Safari). Most computers are currently equipped with these requirements. Please make sure you have the latest version of your browser.

 

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Q:

Are there any other requirements for enrolling in Business Online Banking?

A:

You must have a business checking account.

 

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Using Business Online Banking

Q:

Can I view my personal accounts through my Business Online Banking?

A:

Yes, if you are the business owner, you can request access to your personal accounts by contacting Customer Service.

 

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Q:

What options are available with Business Online Banking?

A:

Business Online Banking offers the following robust set of tools for managing your business finances.

  • Alerts/Notifications - Receive e-mail or SMS text alerts on balances and transactions posting to your account.
  • Quicken access - We'll bring you the ability to download your account information into Intuit Quicken® or QuickBooks®.
  • Pending Transactions - See pending transactions such as ATM withdrawals and debit card purchases as they occur.
  • Scheduled and/or Recurring funds transfers - Use scheduled transfers to transfer money on dates and times convenient to you on either a one-time or recurring basis.
  • Loan payments from external accounts - Pay your Bank loans using your accounts at other financial institutions. Subject to daily transfer limits.
  • Summary Reports - Get reports of your online activity such as login history, Online Banking preference changes and changes to security information.
  • Online Statements - View, print or save your monthly statements.
  • Bill Pay - Pay your bills online. Click here to learn more.
  • Subuser access - Grant your secretary, bookkeeper or other associates access to your Business Online Banking. You control which accounts they can access and activities they can perform
  • Direct Deposit Payroll. This service is not available with all checking accounts. Please call Customer Service or talk with one of our bankers for more information.
 

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Q:

How do I view my full account number?

A:

Once logged in to Online Banking, select “Security” from the main menu. Next, select “Mask/UnMask Account.” Remove the check mark next to “Yes, show only the last four digits” and select “Unmask My Accounts.” Full account numbers will be shown throughout your current Online Banking session only, or you can mask them again at any time by selecting “Mask My Accounts.”

 

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Q:

Can I view all of my Bank accounts in Business Online Banking?

A:

Business Online Banking can display both your deposit and loan accounts if those accounts are tied to your business profile. You may be able to add other accounts (such as your personal account) to your Business Online Banking relationship. Please contact Customer Service and select the Online Banking option for more information about adding accounts to your profile.

 

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Q:

Can I change the display order for my accounts?

A:

Yes, to change the order of your accounts, select “Display Options” on the top right of your account list. On the “Account Display Options” page, you can click and drag the accounts to change their order within each account group or even change the order of the groups by selecting “By Account Group.”

 

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Q:

Why can't I see an account that should be available in Business Online Banking?

A:

If you can't see a certain account, please contact Customer Service and select the Online Banking option. A dedicated professional banker will assist.

 

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Q:

Can I hide certain accounts from displaying in Online Banking?

A:

If you would like to hide an account from displaying in Online Banking, please call Customer Service for assistance.

 

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Q:

How frequently is my Bank account information updated within Business Online Banking?

A:

Your account will be updated with information on two types of transactions: pending and posted.

Pending transactions are transactions such as deposits, transfers or cash withdrawals and holds for debits or credits that have been authorized but not yet posted to your account. With Online Banking, you'll be able to see these transactions through real-time updates.

Posted transactions are transactions which have been processed and cleared against your account. This transaction information is updated daily, as pending transactions are completed and converted to posted transactions.

Note that some transaction values may change as they convert from pending to posted (such as authorizations with gas stations and restaurants). For example, gas stations will often pre-authorize $1 for a gas purchase. The transaction will be listed as "pending" until the full amount of the purchase has "posted."

 

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Q:

For a Bank deposit account, what is the "Available Balance?"

A:

The "Available Balance" is the amount of your current balance less any pending transactions. The available balance may include pending items such as deposits, transfers or cash withdrawals and holds for debit or credit transactions that have been authorized but not yet been posted to your account. It does not, however, include balances from any overdraft protection services.

 

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Q:

I transferred money using Business Online Banking, but I don't see the transferred amount reflected on my accounts. Why?

A:

There are a number of different transfer options available to you within Business Online Banking, each of these has its own timeframe for completion and will be reflected on your accounts accordingly.

Immediate transfers occur as soon as requested (unless you are notified otherwise at the confirmation screen). The transfer will appear as a pending transaction as soon as you've completed the request, and your account's available balance will be updated at once. Transfers entered before the cutoff time of 7 p.m. CST on a bank business day are processed on that bank business day. Transfers entered after the cutoff time or on a non-bank business day are processed on the next bank business day. Transfers submitted and processed from a deposit account are immediately reflected in your balance for that account.

Scheduled transfers are transfers you set up in advance of the date on which you want the transfer to occur.

 

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Q:

When will my funds be available on an internal immediate transfer?

A:

Deposit Account Transfers

  • Before 7:00 PM (CT) Monday-Friday, excluding federal holidays – Available Immediately.
  • After 7:00 PM (CT) or on Saturdays, Sundays or federal holidays – Next Business Day.

Line of Credit Advances

  • Before 7:00 PM (CT) Monday-Friday, excluding federal holidays – Immediately available in your deposit account and reflected in your loan balance.
  • After 7:00 PM (CT) or on Saturdays, Sundays or federal holidays – Next Business Day.
 

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Q:

When will my payment be posted?

A:

Line of Credit or Loan Payments

  • Before 7:00 PM (CT) Monday-Friday, excluding federal holidays – credited that day; however will not reflect in the balance until the next business day.
  • After 7:00 PM (CT) or on Saturdays, Sundays or federal holidays – credited the following business day; however will not reflect in the balance until the day after the payment has been credited.

Credit Card Payments

  • Before 5:00 PM (CT) Monday-Friday, excluding federal holidays – credited that day; however will not reflect in the balance until the next business day.
  • After 5:00 PM (CT) or on Saturdays, Sundays or federal holidays – credited the following business day; however will not reflect in the balance until the day after the payment has been credited.
 

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Q:

When will a transfer be processed if I select "Schedule It" and enter today's date?

A:

Scheduled transfers are submitted for processing at the following times: 4:00 AM (CT), 11:00 AM (CT), and 7:00 PM (CT). If you select “Schedule It” and enter today’s date, the transfer will not immediately show pending on the account but will be listed on your Scheduled Transfers page until one of the previously listed processing times. Once processed, the transfer will reflect on your accounts, and the Scheduled Transfer page will display information for the next scheduled transfer (if recurring).

 

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Q:

Can I stop or modify my request to transfer funds?

A:

Your ability to stop or modify a transfer request varies based on the type of transfer in question.

Immediate transfers are not confirmed (and will not be processed) until you receive the “Your Transfer Request is Successful” message. At this point, the transfer cannot be stopped. However, you can make a new transfer to move the funds back to the appropriate account.

Future dated transfers can be edited or deleted at any point in time prior to the transfer date.

 

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Q:

Can I give my bookkeeper, CPA, etc., access to my Online Banking?

A:

You may set up our subuser feature by selecting “Subuser Administration” located under “Accounts & Services” on the main menu. This allows you to give others their own username and password to log in to Business Online Banking. You will also be able to control their access to accounts and what actions they can perform through the “Subuser Administration” page.

 

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Q:

How do I control what accounts subusers can see and actions they can perform?

A:

During the subuser setup process, the administrator will select entitlements to determine which accounts the subuser can see and what functions they can perform. To edit these entitlements, select “Subuser Administration” located under “Accounts & Services” on the main menu. On the “Subuser Administration” page, select “Entitlements” next to the subuser’s name. You can also set the subuser’s profile to “Active” or “Locked” from this page.

 

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Q:

Will Business Online Banking be available even if we're hit by a disaster?

A:

Yes. In the event of a disaster, you can count on Business Online Banking to remain accurate and available.

 

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Direct Deposit Payroll

Q:

How do I apply for the Direct Deposit Payroll service?

A:

To apply, you will need to fill out the ACH enrollment application and go through an approval process including a credit check. To obtain the application, you may visit your nearest branch or contact the Business Service Center.

 

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Q:

What are the fees associated with ACH Direct Deposit Payroll?

A:

The monthly fee for Direct Deposit Payroll is $9.95.

 

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Q:

Will I receive any reports? If so, what reports will I receive?

A:

Yes, Business Online Banking provides a suite of reports that are designed to assist with your business management needs. To access these reports, select “ACH Payroll” under “Accounts & Services” in the main menu. On the “ACH Payroll” page, select “Reports.”

 

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Q:

Can I stop or modify payroll payments?

A:

Yes. However, this can only be done before the entries have been picked up by the ACH system. Please contact the Business Service Center for information about modifying payroll payments.

 

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Business Online Banking Security

Q:

Is my online communication with the Bank secure?

A:

Yes. The security of online activity with the Online Banking system is a top priority for us, and we've taken strong measures to ensure that your information remains safe and confidential. 128-bit encryption, multi-factor authentication, and Trusteer's Rapport software are just a few ways we demonstrate our commitment to protecting your information. Read on to find out more.

The first step is the use of a secure browser. Certain browsers and computers have the ability to communicate securely by scrambling information as it passes through the internet. This method of communication is called SSL, or Secure Socket Layer. We require the use of a secure browser (128-bit high encryption) before a connection with our transaction system can be made.

After you reach us using the secure browser, we take steps to make sure your information remains secure and confidential. Your information passes through a "firewall," which is a computer especially designed to keep out unauthorized users. The information is scrambled again to ensure that it can only be read by authorized representatives of the bank. For more information, please read our Privacy Policy.

The Online Banking system also offers increased security for your finances by allowing you to more closely monitor your accounts; you can check your balances and transactions as frequently as you wish; and you can also set alerts to let you know when your account reaches a certain balance.

 

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Q:

What is Trusteer Rapport?

A:

Trusteer Rapport is a security software application. It helps prevent online identity theft and helps protect online transactions. You can use Rapport on any website that houses your private information, including:

  • Online bank accounts
  • Mutual fund accounts
  • Online brokerage accounts
  • E-mail (such as Hotmail, Yahoo!, and Gmail)
  • Social networking sites (such as Facebook)
  • Insurance applications
  • Sites containing personal medical information
  • Online merchants (such as eBay or Amazon.com)

Rapport is completely transparent. It does not change the way you view or log in to the websites you use. No configuration or maintenance is required; simply install and browse safely.

 

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Q:

How do I change my Username and/or password?

A:

Once you are logged in to the secure portion of Online Banking, select “Security” from the Main Menu. Select the “Change Password” option or “Change Username” option depending upon which you want to change. Please note that passwords are case sensitive.

 

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Q:

I forgot my Username and/or password. What should I do?

A:

If you have forgotten your Username or password, you may either contact the Customer Service department or use the “Trouble logging in?” online assistance tool on the login page. If you use the “Trouble logging in?” tool, you will be prompted to answer 2 previously selected security questions. Upon answering these questions properly, instructions for your next login will be emailed to you at the email address on file.

If you are a subuser and still unable to log in using the “Trouble logging in?” tool, please contact your organization's Online Banking administrator for assistance.

 

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Q:

When logging in, I get an error message stating, “Invalid Credentials.” Why?

A:

The username or password entered does not match what we have on file. If you continue to get this message, contact the Customer Service department or use the “Trouble logging in?” online assistance tool on the login page.

 

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Q:

Why do I receive an error stating “You will be logged out due to inactivity?”

A:

If your Online Banking session remains idle for 10 minutes, the system will automatically log you off. At this point, you will need to log in again to Online Banking to reopen your online session.

 

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Your Browser and Online Banking

Q:

When I try to access Business Online Banking, I receive a "Browser Incompatible" error. What should I do now?

A:

The Bank requires our customers to have a 128-bit encrypted browser for extra security. A browser check is performed each time a customer logs in to or tries to register for Online Banking. The system will automatically check to make sure that you have a 128-bit encrypted browser.

To view suggested browser requirements, click here.

 

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Q:

How do I upgrade my browser to 128-bit high encryption?

A:

Click here and select the browser that you would like to upgrade. Their site should provide you with any instructions you'll need regarding their particular update process.

 

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Business Bill Pay

Q:

Is Business Bill Pay available to everyone?

A:

Business Bill Pay is available to Bank customers who have an eligible business checking account AND are enrolled for Business Online Banking.

 

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Q:

How do I enroll for Business Bill Pay?

A:

If you are not a Business Online Banking customer, you'll need to start by registering for Business Online Banking.

Once logged in to Business Online Banking, select “Pay a Bill” under “Move Money” on the main menu. You will be presented with a Business Bill Pay enrollment prompt where you will be asked for certain personal information (your name, address and telephone numbers) to confirm your identity. You'll then be asked to select the account from which you would like to pay your bills. You can add or remove accounts from Bill Pay at any time.

 

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Q:

How does Business Bill Pay work?

A:

Business Bill Pay creates a profile of all your eligible checking accounts when you enroll and allows you to select from these eligible accounts when making a payment.

  • Payment history is automatically saved for your records.
  • Schedule Payments up to a year in advance.
  • Schedule recurring payments for regularly occurring bills.
  • Edit or delete scheduled payments any time before processing date.

Depending on the merchant/payee, your scheduled payment will be made by check or electronically via ACH (automated clearing house). When scheduling payments, be sure to choose a "Due By" date several days in advance of the actual due date reflected on your bill statement. The earliest "Due By" date will be automatically displayed.

 

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Q:

I scheduled a payment and it wasn’t paid, or the payment was late and I was assessed a late fee. What do I do?

A:

Late or undelivered payments are uncommon with Bill Pay.  However, if this does happen, please contact our Customer Service and select the option for Online Banking and a representative will immediately begin researching the situation. Issues are often resolved quickly with late fees reversed.  Hancock Bank will then work with our Bill Pay partner and the merchant to determine what happened and to address the situation.

Please refer to the Terms of Conditions for the Business Bill Pay Service for more detail pertaining to payment disputes.

 

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Q:

When are funds taken from my account to complete my Business Bill Pay transactions?

A:

For electronic payments, funds will be deducted from your account and credited to the merchant on the "Due By" date you indicate the bill should be paid. For check payments, funds will be debited from your account when the check is presented to us for payment.

 

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Q:

What happens to my Bill Payment by check if I don’t have enough money in my account to cover my payment?

A:

Bill Payments by check are drawn on your account just like a normal check. If you do not have sufficient funds in your account to cover a Bill Payment check, we may either pay the check and charge your account for the check and an overdraft fee, or decline to pay the check and charge your account a NSF fee.

 

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Q:

What happens to my Bill Payment EFT if I don't have enough money in my account to cover the payment?

A:

If you do not have sufficient funds in your account to cover a Bill Payment EFT, the bank will force-pay the ACH debit and charge your account an overdraft fee. 

 

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Q:

How do I make a same-day or next-day payment?

A:

You can use Expedited Payments to make same-day electronic payments or next-day payments via overnight check. Cut-off times vary by payee. When you select to make an Expedited Payment, you will be presented with a list of payees that qualify for expedited payment at the time. Fees for this service vary based on whether the item can be processed electronically or by check. Exact fees will be disclosed prior to completing an expedite request.

 

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Q:

How do I receive my bills online through Business Bill Pay?

A:

You can arrange to receive your bills such as utility bills and insurance bills online. When adding a payee, you will be presented with the option to receive your bill online. If your merchant sends only paper bills, you will see an image of the paper bill online. If your merchant has an option for electronic bills, you will see the payment information provided by the merchant.

 

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Q:

Can I allow subusers to access Bill Pay?

A:

Yes, you can allow your subusers to access Bill Pay and pay bills from accounts that you select. You can also choose to approve all payments before they are submitted.

 

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Q:

How do I enroll in Online Statements?

A:

If you are not a Business Online Banking customer, you'll need to start by registering for Business Online Banking.

Enrolling is easy, simply log in to Online Banking and select “Accounts & Services” from the main menu. Select “Statements” from the listed options. Online Statement service requires Adobe® Reader® 7.0 or later. Please confirm your proper email address upon enrollment.

*Only the administrator of an account may enroll the account in Online Statements.

 

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Q:

Are Online Statements available for all of my accounts?

A:

Online Statements are available for most Checking and Savings accounts, excluding CDs, IRAs, Christmas Club Savings accounts and Commercial Checking accounts. Online Statements are not available for loans or credit cards at this time.

 

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Q:

Will I still receive inserts and disclosures with my Online Statements?

A:

Yes, you will have access to inserts and disclosures through special links inside Online Banking once you are enrolled in Online Statements. To view inserts and disclosures, simply log in to Online Banking and select “Accounts & Services” from the main menu and select “Statements.” Then click on the “View Statement Inserts” link at top right of the statement list. A new page will open, displaying a list of Statement Inserts sorted by month and product type.

 

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Q:

How do I know when my statement is available?

A:

Each time a new statement is available, you will receive an e-mail notification at the e-mail address on file for the primary owner of the account. This notice will not include any personal information or full account numbers. You will receive a separate notice for each account that is enrolled in Online Statements.

 

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Q:

If my e-mail address or phone number change, how do I notify the bank?

A:

You may update your e-mail address or phone number by logging in to Online Banking.  Once you are logged in to the secure portion of Online Banking, select your name. From the “My Profile Page,” select “Edit” in the “Contact Information” field. Select “Phone” or “Email,” enter your new information, and click “Update Contact Information

You may also update your e-mail address or phone number by contacting Customer Service.

 

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Q:

Can I cancel the e-mail statement notification?

A:

No, the e-mail notification is sent for your security and protection and is not optional.

 

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Q:

How do I view my Online Statement?

A:

To view your Online Statement, log in to Online Banking and select “Accounts & Services” from the main menu. Next select “Statements.” Select the account from the list on the left. A list of the available statements for this account will appear.  Select the statement you would like to view. The statement will open in PDF format through Adobe® Acrobat® Reader. If you do not have Adobe®, you may download it at no charge. You can visit our system requirements page for more information.

 

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Q:

How many statements can I access through Online Statements?

A:

You will begin building up to 7 years of history when you enroll a checking or savings account in Online Statements.

 

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Q:

Can I allow subusers to view my Online Statements?

A:

Yes, through the “Subuser Administration” page, you can select whether or not to allow a subuser to access Online Statements for each account.

 

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Q:

I currently receive check images; will these be in my Online Statement?

A:

If you currently receive check images with your statement, they will be included in the PDF document with your Online Statement.

 

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Q:

How do I save my Online Statement?

A:

Once you have opened your Online Statement in Adobe® Acrobat® Reader, you may save it by clicking on the small disk icon on the toolbar. Provide a file name with a .pdf extension. We recommend using a name that will identify which statement you are saving such as CheckingSeptember.pdf.

 

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Checking Account Services

Q:

What are the bank’s routing/transit numbers and how can I find them?

A:

You can find the routing number at the bottom of your checks and deposit slips. Starting from the bottom left corner, it is the first nine digits. Please keep in mind that the routing/transit numbers are different from state to state and would correspond to where you opened your account.  Here is a list of our bank routing numbers:

State

Routing/Transit Number

Alabama

065106619

Florida

063112786

Louisiana

065400153

Mississippi

065503681

Texas

113000968

 

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