Small Business Standard Overdraft Services FAQ:

With our overdraft consideration, we may authorize and pay items into overdraft such as checks and other transactions made using your checking account number, automatic bill payments, and transactions made with your debit card. Our overdraft consideration is automatically applied to these transactions and overdraft fees may be assessed on each item paid into overdraft.

We pay overdrafts at our discretion, which means we do not guarantee that we will always authorize and pay any type of transaction. Even if we pay your account into overdraft, we maintain the right not to do so at any other time. If we do not authorize your transactions, it will be declined and it will not be paid into overdraft.

The available balance  in your account is the ending balance on the previous banking day after we have posted transactions, plus or minus pending transactions (such as deposits, debit card transactions or ATM withdrawals) that have not yet been posted to your account, and minus any holds that we have placed on your account. The available balance does not include (i) transactions that  have not been presented for payment, such as checks that you have issued or debit card transactions that you have made  that were not authorized by us for the merchant, or (ii) holds for debit card transactions that we authorized for a merchant but were released. Your available balance and  ledger balance may not be the same.

Your ledger balance is the balance of funds in your account based solely on deposits and withdrawals posted during nightly batch processing. Your ledger balance does not include amounts subject to a hold. Your ledger balance may be more than the amount of your available balance and may not be available for withdrawal or immediate use. For example, the balance reflected on your account statement for any given date is your ledger balance on that date.

We use the available balance in your account to (i) pay an ATM or debit card transaction, or (ii) pay or return a check, ACH debit or other item. The Available Balance and Ledger Balance section of the Deposit Agreement explains the difference between your available balance and your ledger balance. Your available balance may be reduced by pending transactions as described below.

We post transactions to your available balance in a particular order. Generally, we post deposits and other credits received by us before the deposit cut-off time first, and then we post withdrawals and debits (such as checks and electronic debits) by categories and priorities within the category. The withdrawals are placed in categories defined by us based on the type of withdrawal. The following are examples of the types of withdrawals in the sequence in which the categories are posted:

• Debits we are obligated to pay or, that we want to ensure are paid ahead of other debits;
• Debits we are obligated to pay (such as debit card transactions and settlement for funds transfers that we have accepted or executed);
• Cash withdrawals and certain electronic transfers (such as teller paid checks, ATM debits);
• Other electronic debits (e-Banking, ACH debits, and recurring debit card transactions);
• Checks issued by you and certain internal debits;
• Bank fees (service charge, stop payment fees, wire transfer fees,etc.)*

The priorities of posting debits within the categories listed above are based on the type of withdrawal and whether the withdrawal contains a check or serial number or whether we can determine the date and time of the authorization or initiation of an electronic debit. For example, debits, such as checks that you issue, are posted in check number sequence and certain electronic debits are posted based on the date and time they are authorized or initiated. Also note, the date and time of authorization or initiation of an electronic debit we receive for processing may differ from the date and time they are authorized or initiated by you due to many factors outside of our control, including the merchant’s processes. If we cannot determine this information, we will generally post the debits each day in ascending order from the lowest amount to the highest amount. We reserve the right to change the categories, the posting order sequence, and the sequence of posting transactions within these categories at any time without notice to you.

We use your available balance to determine whether to authorize transactions for payment. If you have a line of credit linked to your account for overdraft protection, we add the amount of funds available under the line of credit to your available balance. If we authorize the transaction, we then place an Authorization Hold on your account in the amount of the authorization request which immediately reduces your available balance by the amount of the request.

For example, assume that on Monday you have a ledger balance of $50 and an available balance of $50. If you were to use your debit card at a merchant on Tuesday to buy supplies for $20, then that merchant could ask us to immediately authorize the payment. If we do so, then we will reduce your available balance by the amount authorized, which is $20. Your ledger balance would still be $50 because this transaction has not yet posted to your account, but your available balance would be $30 because you have a pending commitment to pay the merchant $20. When the merchant presents the transaction for payment, your ledger balance will be reduced by the amount of the posted transaction (in this example, $20) and both your ledger balance and available balance will be $30 (assuming no other intervening transactions occurred).

Outstanding Authorization Holds will generally expire after (a) three (3) business days or (b) the business day that the debit card and ATM transaction is presented for payment and is paid by us, whichever occurs first. Sometimes the amount of Authorization Hold differs from the final charge presented by a merchant for payment (e.g., the addition of a tip, gas station authorizations). If any of the information provided to us for the authorization does not match the information provided to us for the final charge presented by the merchant, (such as Debit Card number, merchant number, authorization key number or transaction amount), our computer system may not be able to match the authorization with the final charge, and the Authorization Hold may remain on your account for up to three (3) business days, even if the amount presented for payment has already posted to your account. This means that the amount of the Authorization Hold will not be available for withdrawal, transfer or payment of your checks, ACH, and other debit items.

During nightly batch processing, the amount of the Authorization Holds for the one-time debit card or ATM transactions that have not yet been presented for payment are temporarily added back to your available balance. This returns those funds to your available balance and allows only debit items that we are obligated to pay to post to your account. The amount of funds returned to the available balance are only available to pay debit items we are obligated to pay and are not available for debits we are not obligated to pay. After the debit items we are obligated to pay are posted to your account, the outstanding Authorization Holds are reapplied, reducing your account’s available balance.

The available balance in your account can be used to decide whether to return a check or other item for insufficient funds. For example, using the same example in one of the previous Q&A’s, assume a check that you had previously written for $40 that we are not obligated to pay posts to your account between the time when the $20 debit card transaction at the office supply store is authorized and when it is presented for payment. Even though we authorized the $20 debit card transaction, you may be assessed an overdraft fee because the check for $40 exceeds your available balance of $30 at the time the check is actually presented for payment and posts to your account. Further, when the $20 debit card transaction is presented for payment, assuming you do not make any other intervening deposits, the available balance in your account will not be sufficient to pay the $20 debit card transaction and you would be assessed an overdraft fee.

Yes, these transactions may be subject to an overdraft fee even when there were sufficient available funds in your account at the time of authorization, but insufficient available funds when the debit card transaction posts to your account, due to other intervening activity occurring in your account. For this reason, you should always ensure there are sufficient available funds in your account to cover all transactions whenever they may post to your account in order to avoid such fees. 

We offer a variety of Overdraft Protection Plans, which allow you to have funds automatically transferred to your business checking account from another Hancock Whitney account such as another business checking or savings account or a business line of credit. Only one Overdraft Protection product can be linked to your checking account.

For coverage from another business checking or savings account or from a Business Line of Credit, if your checking account balance will be overdrawn after nightly batch processing at the end of the banking day, we will systematically transfer funds in the  exact amount needed from the linked account to cover the overdraft up to the available balance in the linked checking or savings, or the available limit in the line of credit.

Please note that you can also proactively transfer funds from the linked account to your covered checking account.

These overdraft protection plans may also vary in the type coverage they provide. Please ask us about these plans for more details.  

We charge $36 for each item paid into overdraft and $36 for each item returned for Insufficient Funds (NSF).

Yes, personal accounts are eligible for both. Please refer to our personal Standard Overdraft Services page on this website, call us at 1-800-448-8812 or visit any Hancock Whitney Financial Center to learn more.

Transfers systematically made from another business checking account or savings account are $10 per transfer per day. There are no transfer fees to proactively transfer funds to your checking account in anticipation of an overdraft situation.

There are no transfer fees on transfers made from a business line of credit whether systematically made or proactively transferred by you.

Interest may accrue on outstanding balances maintained in the business line of credit. 

For each time your account remains overdrawn at least nine (9) calendar days, we will assess one Sustained Overdraft Fee of $36. Please note that we count as the first day of the nine consecutive calendar days the day on which we post the items which created the overdraft in your account, regardless of whether we have provided you with notice of the overdraft(s). We will not charge this fee if you pay us the total amount of the overdrawn balance on the ninth (9th) calendar day or the next banking day, if the 9th calendar day falls on a weekend or federal holiday that is not a banking day. We will also not charge this fee if the amount overdrawn only includes bank fees and/or service charges as described in the Service Charges and Fees section of the Deposit Agreement or as set forth in Business Services Information Disclosure Schedule of Fees.  

Banking services that can assist you in avoiding fees, and unauthorized or returned items include direct deposit, online banking, including activating the receipt of balance alerts, and mobile banking via tablet, smartphone or similar device.

You can call us at 1-800-448-8812, visit your local branch or refer to the Deposit Agreement that came with your checking account.